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Final report & delivery plan
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The final output from the project should be a report setting out
the new strategic direction and detailed policy recommendations
together with change management and implementation plans that
clearly assign ownership and accountability for delivery.
Drafting the Final Report
Waiting until the very end of the project to start
drafting the final report is generally not recommended. Writing it can
take considerably longer than anticipated, and drafting as the project
proceeds will ensure that key information is not missed, particularly if
team members leave during the latter part of the project. Drafting an
interim report at the end of the Research & Analysis phase will assist
in this process.
Production of the Final Report
Planning for production of the final report should be
done in good time and should feed into the project management plan. In
particular, proof reading should be allocated sufficient time and
resources. If the final report is to be produced professionally, the team
should work closely with the printer to ensure their requirements are met.
Consideration should be given to the number of reports are to be printed.
The lead-time on the publication of an electronic report is naturally much
shorter.
Securing Collective Agreement
The final report should be discussed with the client
and key stakeholders to get formal sign-off. It may also be necessary to
go through the formal process of securing collective
agreement among departments. This can either be done through the
relevant Cabinet Committee or through Ministerial correspondence and
discussion. The relevant Cabinet Office secretariat can confirm whether
the strategy requires collective agreement and identify which Cabinet
Committee should be consulted. Sufficient time to secure collective
agreement should be factored into the project plan. It may take longer
than anticipated, at worst a number of months, particularly if
stakeholders have other pressing priorities or don't like the outcome!
Useful links:
> preparing presentations
> Collective
Agreement
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